We are hiring an Operations Manager
Job title | Operations Manager
Reports to | Deputy CEO
Works closely with | Finance Lead, Admin Assistant, Chief Impact Officer and the Education team
Hours | 3 days per week / 0.6 FTE
Salary | £42,000 – £45,000 FTE (£25,200 – £27,000 actual, 0.6 FTE / 3 days per week)
Location | Remote (UK-based), with some travel for team meetings, away days and occasional events when needed.
Contract | Permanent, part-time (0.6 FTE), subject to a probationary period
About Tech She Can
Tech She Can is a UK charity on a mission to make technology careers open to everyone – especially girls, women and young people from groups who are least likely to see themselves in tech.
We started in 2018 as the Tech She Can Charter and we became a registered charity in 2021 (no. 1195284).
Our Tech We Can programme gives schools free lessons, live assemblies, career insight days and resources, designed by teachers for teachers. Our Tech We Can Champions – volunteers from industry – bring real tech role models into classrooms across the UK. We focus on inspiring those children that need us the most, particularly girls and those from low socioeconomic backgrounds, and we work with schools, industry and government to close the gap between education and the world of tech.
We're a small, ambitious, and proactive team. Everyone here plays a direct part in changing the ratio.
Purpose of the role
The Operations Manager keeps Tech She Can running smoothly so the rest of the team can focus on delivery and impact.
You'll own our core operational systems – contracts, people, supporting legal and HR administration, IT, and support the Finance Lead. Reporting to the Deputy CEO, you'll bring structure, reliability and good judgement to a fast-moving charity.
Key responsibilities
IT systems
Own the administration, security and day-to-day running of our core systems:
- Google Workspace – user accounts, permissions, shared drives and security settings
- Microsoft Teams – set-up, access and use alongside external partners
- HubSpot – user management, data quality and supporting teams to get the most from it
- AI tools – licences, access, responsible-use guidance and helping colleagues use AI well, and helping deputy CEO update our AI usage and policies.
Team meetings and away days
- Plan and coordinate regular team meetings and away days, working with the SLT on agendas and objectives
- Organise venues, travel, accessibility and budgets, and keep costs within agreed limits
- Capture and circulate actions, and follow up on operational ones
Funding contracts
- Maintain a central contract register covering suppliers, partners and funding agreements
- Track renewal and expiry dates, flag decisions early and manage renewals through to sign-off
- Check contract terms against budget and organisational needs, escalating risks to the Deputy CEO/ Finance Lead.
HR liaison
- Act as the main contact with our HR advisers on employment matters, policies and procedures
- Coordinate onboarding and offboarding, including contracts, equipment, system access and inductions
- Keep staff records accurate, secure and up to date.
Legal operations
- Coordinate with legal advisers on contracts, agreements and compliance queries
- Maintain a compliance calendar covering insurance, data protection and statutory deadlines
- Support good governance by keeping policies, registers and key documents organised and current
Education team operations
- Be the first point of escalation for operational issues within the Education team
- Work with the Chief Impact Officer to plan resourcing for delivery, spotting pinch points early
- Put in place simple processes that help the team deliver reliably at scale
Payroll
- Prepare monthly payroll for sign off by the Finance Lead.
- Check payroll accuracy before sign-off and resolve queries promptly
Invoice approval
- Review and approve supplier invoices against contracts and budgets
- Pass approved invoices to the Finance lead for payment keeping an audit trail
Apply with Cover Letter and CV to robyn@techshecan.org
